A Day in the Office of a Wedding Venue Owner – Uncurated Edition

A Day in the Office of a Wedding Venue Owner – Uncurated Edition

When people think of a wedding venue owner, they picture stunning table setups, happy couples, and magical event days. But what about the office days? You know—the ones filled with emails, endless to-do lists, and the occasional cold granola bar for lunch? Let’s pull back the curtain on the behind-the-scenes hustle that keeps the dream alive.

Morning Grind: 8:00 AM - 10:00 AM

☕ First things first: Coffee.

As soon as the caffeine kicks in, I’m diving into a whirlwind of emails. It’s a mixed bag of questions, concerns, and special requests:

• “Do you have vegan options?”
• “Can I bring my dog as a ring bearer?”
• And my favorite: “Can I have 250 guests for the price of 100?”

By 10 AM, I’m already knee-deep in contracts, floor plans, and calendar chaos. Each email gets me one step closer to making someone’s big day perfect—but wow, it’s a lot.

Midday Madness: 10:00 AM - 2:00 PM

💻 The multitasking marathon begins.

This is the busiest part of the day, where I’m juggling hats like a circus act:

• Vendor Coordination: Emails, texts, and phone calls with florists, DJs, and caterers to ensure everything is on track.
• Social Media Marketing: Trying to craft the perfect Instagram caption that screams “elegance” without sounding too cliché.
• Client Calls: Talking a bride down from redoing her entire color scheme because Pinterest served her a new “must-have” trend overnight.

The Lunch Break That Never Happens: 2:00 PM

🍴 Reality check: Lunch is rarely a leisurely affair.

Most days, I’m lucky if I grab a granola bar or cold leftovers from last night’s event. I tell myself every week that I’ll start meal prepping… but let’s be real, it never happens.

Afternoon Hustle: 2:00 PM - 5:00 PM

📋 My to-do list somehow keeps growing faster than I can check things off.

Here’s what typically happens during the afternoon grind:

• Timeline Prep: Crafting detailed schedules for upcoming weddings.
• Contract Reviews: Scanning every detail to make sure I didn’t miss another typo (yes, it’s happened).
• Team Coordination: Shuffling schedules because everyone seems to have dentist appointments this week.
• Training & Planning: Prepping for next week’s team training and vendor meetings.

The Evening Wrap-Up (Sort Of): 5:00 PM - 7:00 PM

🔔 After hours doesn’t always mean the work is done.

I hit “send” on my last email for the day and breathe a sigh of relief… only for the phone to ring. “Hi, can I book a venue tour… tomorrow?” By the time I’m done, I’ve answered at least 100 questions, solved a dozen problems, and maybe—just maybe—crossed off one item on my personal goals list.

The Uncurated Truth

Being a wedding venue owner isn’t always glamorous, but it’s the glue that holds the magic together. It’s:
🖥️ Screens Open: At least six tabs (or more), I am beyond guilty! 
📞 Phone Calls: Too many to count.
💻 Emails Sent: Enough to make my keyboard beg for mercy.
😅 Vibes: Somewhere between “productive queen” and “when’s my next day off?”

Behind every beautifully executed wedding is a day like this. It’s messy, chaotic, and not always Instagram-worthy—but it’s real.

Final Thoughts

If you’re a wedding pro grinding through your own office days, just know this: you’re the unsung hero of the industry. Your hard work behind the scenes is what makes the big moments possible.

👊 Here’s to the spreadsheets, the last-minute calls, and the unglamorous hustle that keeps this business running.